Planning a trip to Tokyo? The Tokyo Convention & Visitors Bureau (TCVB) can help you showcase the vibrant city in your media projects. We offer support to overseas media professionals creating articles, TV/radio programs, online content, or videos about Tokyo.
How TCVB Supports Media Professionals
We’re committed to boosting tourism in Tokyo and want to help you create engaging content that attracts visitors from around the world. To request our support, take a moment to review our terms and conditions and submit your application.
Once your application is approved, we’ll provide a range of support services tailored to your specific needs. These services are designed to help you explore the best of Tokyo and create captivating media that highlights its unique attractions.
However, please note that support services are limited to the Tokyo area, excluding pick-up service to and from Narita Airport. The specific support we can offer may vary depending on your project details and the potential impact of your media.
What We Offer
We are happy to assist you with the following:
- Accommodation: Stay up to three nights in comfortable two- or three-star equivalent hotels. We can arrange accommodation for up to three professional journalists.
- Transportation: Enjoy convenient travel around Tokyo with the Tokyo 1-Day Ticket. This ticket grants you access to the metro, buses in the city’s central 23 wards, and JR lines.
- Airport Pickup: We can arrange for a pick-up service to and from Haneda Airport.
- Guidance and Coordination: We can connect you with a local guide or coordinator for up to three days. The guide can help you explore Tokyo, while the coordinator can assist with filming, photography, and scheduling.
Please be aware: We do not provide payment for accommodation booked independently with your credit card. We also cannot offer the Japan Railway Pass or an IC-card for transportation. Furthermore, guides are not authorized to negotiate filming or photography permissions, which fall under the coordinator’s responsibility.
What We Don’t Offer
We are unable to cover any expenses not listed in the “What We Offer” section.
Before you apply for our support program, please ensure you have the following:
- Assignment Letter: A letter of assignment from your media company, or verification if you are a freelance journalist.
When you apply, please confirm the following:
- Tourism Focus: Your project should focus on promoting tourism in Tokyo.
- Application Deadline: Submit your application no later than four weeks before your arrival in Tokyo and by February 28, 2025.
- Coverage Deadline: All filming, photography, and interviews must be completed by March 31, 2025.
- Publication/Broadcast Dates: Please provide the planned publication or broadcast dates in advance. Your work should be published or broadcast within six months of your visit to Tokyo.
- Itinerary: Provide us with your planned itinerary for discussion with the TCVB media support team.
- Group Size: Inform us of the total number of people in your group.
- Permissions: Obtain the necessary permissions for filming or photographing at the sites you visit.
- Etiquette: Please be respectful of others and avoid disrupting their activities.
- Cancellation Policy: If you cancel our arrangements without a valid reason, we may charge a cancellation fee and cease supporting your project.
- Feedback: Submit feedback, including photos of your visit, within one week of completing your coverage. These materials will be used for reports, case studies, and promotional purposes.
- Final Product: Share the final product data, along with an English summary, immediately after publication or broadcasting.
- Credit: Please include “Tokyo Convention & Visitors Bureau” in your credits.
- Privacy: We may share your personal information with third-party service providers (accommodation, transportation, guide/coordinator) to arrange your support services.
- Terms and Conditions: Please note that our terms and conditions may change without prior notice.
- Application: Complete the application form.
Contact Us
We will send an email to confirm receipt of your application. Following review, we will notify you of the approval status.
For any inquiries, please contact us:
Monday – Friday 9:00am -17:00pm (Our office is closed on Saturdays, Sundays, and national holidays, including year-end/new year holidays.)
To discover examples of media coverage we have supported in the past, please visit [link to website].
